Exhibition Services

Show Website Locator Service

We design, create and author your Internet site which gives your customers worldwide access to information about your event before it opens. The basic package includes:

• Alphabetical Index of Exhibitors.
• Detailed Exhibitor Information including:
  • Map of the Exhibition Hall showing their location.
  • Category Classifications.
  • Exhibitor Editorial.
  • Optional Pictures, Adverts and Logos.
• Product and Service Locator Service.
• Seminar and Conference Locator Service.
• Show Information section to cover:
  • Opening Hours
  • Where to Eat
  • Accommodation
  • Travel details
  • Cash Machines and much, much more ...
• Hot Links to Exhibitors websites.
• Pre-registration Service.
• Detailed site statistics.
• Market Research Questionnaires to record visitors names, address details and interests.

For maximum exposure, we will register your website in the top 20 search engines.

Touch Screen Locator Service

We design and produce Touch Screen Systems that allow your customers to retrieve information by merely touching a screen during the show. These systems include:

• Alphabetical Index of Exhibitors.
• Detailed Exhibitor Information including:
  • Map of the Exhibition Hall showing their location.
  • Category Classifications.
  • Exhibitor Editorial.
  • Optional Pictures, Adverts and Logos.
• Product and Service Locator Service.
• Seminar and Conference Lcoator Service.
• Show Information section to cover:
  • Opening Hours
  • Where to Eat
  • Accommodation
  • Travel details
  • Cash Machines and much, much more ...
• Hot Links to Exhibitors websites (subject to Internet access).
• Pre-registration Service.
• Detailed usage statistics.
• Market Research Questionnaires to record visitors names, address details and interests.

Show Guide Publishing Service

We design and produce the Show Guide for your visitors to retain for reference after the show. We look after everything. The package includes:

• Designing and producing forms for compiling and collating product classifications and company information.
• For speedy form updates, an online version of the forms pre-filled with exhibitors details are uploaded.
• Show guide design and desktop publishing.
• Quad-Media advertising sales effort for design and production of adverts in the 4 formats.
• Full Printing service provided by Grillford Ltd.

Online Exhibitor Manual

For your convenience and for the sake of speeding up the filling in of the dreaded but albeit necessary exhibitor forms, we put the entire exhibitor manual online. Some benefits of this service include:

• The exhibitor can update and change any information about themselves
• All the relevant order forms ranging from catalogue entries, to website presence, telephones, electrics, furniture etc can be filled in ... in a matter of seconds!
• Forms are sent direct to the relevant contractor via email
• We also produce a PDF version of the forms which can be printed, filled out and sent by snail-mail

Registration Services

We are pleased to offer online and on-site registration services.

Registration is more than just badging visitors at the show. It is a continuing cycle, promoting your event using your database, updating it from the responses received, sending badges in advance, and using the database at the show as the basis for an efficient and speedy badging system.

• Pre-registration
  The most cost-effective way of getting visitors to come to your show is to write to them. We can handle this mailing for you, whatever the format.
• Registration at the Show
  Badging at the show is extremely fast, with queuing time minimised. A self-service Touch Screen is also available for pre-registered visitors to cut staffing costs.
• Data Management
  People respond to your mailings, by returning or submitting registration forms. We can capture any or all of the exhibitors details for you.
• Badging
  Enhance your show's image. Smart, legible, laser-sharp text with your show logo. Any font you want, any layout.
  Low cost, high quality badge holders with a choice of different colours to distinguish different categories of visitor.
• Exhibitor Services
  We provide a free website where Exhibitors can register themselves and their stand staff, right up to the show. This takes pressure off you, and means exhibitors can get their badges ahead of the event.
• Pre-Registration Reports
  Mini reports are provided online from the Organiser's web page which shows you how your pre-registrations are progressing as a graph. It also allows you to query the database to look up individual registrations or to do selections and counts.
• End-of-Show Statistics
  As well as returning your updated database after the show, we will send you an End-of-Show Report incorporating a detailed breakdown of your show's attendance listed by:
  • day of attendance
  • county within region within UK
  • country within region abroad
  • business sector
  • interest boxes ticked
  • and more according to your needs

Sales & Advertising

We provide a Multi-Media advertising sales effort for design and production of adverts on the show website, on the touch screen, in the catalogue, and where applicable, in the online exhibitor manual. A percentage of the generated revenue is paid to you.

Each exhibitor is provided with a free entry consisting of their name and address, stand number, location at the show and contact details. They are also given limited editorial and free category classifications.

Our service includes the provision of the following advertising opportunities across all platforms:

• Additional editorial
• Additional category classifications
• Creation of new categories
• Activation of email and web links
• Inclusion of the exhibitors logo
• One or more colour pictures
• Category sponsorship
• Banner advertising on the show website and online manual
• Catalogue specific advertising

Online Database Management System

This is the control panel that allows you to administer every aspect of our Multi-Media service. We start by putting the entire exhibitor database online which is accessed via user name and password entry system. This allows the organiser, contractors, press, public relations as well as exhibitors to have access to the system, whenever and wherever they are. There is a security heirarchy system in place so that non-organisers cannot access any sensitive areas.

The entire system is tailor-made to suit the way YOU work.

Features include (but are not limited to):

• Detailed exhibitor records with multiple addresses
• Support for multiple events
• Database maintenance including:
  • Exhibitor record
  • Category Classifications
  • Venues
  • Trade Associations
  • Halls
  • Stands
  • Contact database
• Stand booking, allocation, history and confirmation facilities
• Automatic generation of stand deposit and final invoices
• Automatic generation of advertising invoices
• Catalogue/Website/Touch Screen specific data entry
• Exhibitor advertising maintenance across all platforms
• Detailed status reports including:
  • Exhibitor orders - online and otherwise, listed by contractor
  • Badge allocation per exhibitor
  • Who has yet to return their compulsory forms
  • Facility to design your own report
• Update any aspect of your shows website, including the upload of graphics
• CSV export facility allowing intergration with third party software such as Sage
• Year end processing

The system can also be written in various languages upon request.

8 Good Reasons to use our Service

1. Considerable Savings in time, effort and cost for you, as you're dealing with 1 contractor instead of many.
   
   
2. Stops the duplication of resources and the re-invention of the wheel by many contractors.
   
   
3. Provides you with a Multi-Media Sales and Advertising Service across all platforms.
   
   
4. Creates a Multi-Media promotional and sponsorship opportunities.
   
   
5. Reduces the hassle factor imposed upon exhibitors as they're dealing with 1 contractor instead of many.
   
   
6. Provides exhibitors with Pre-filled Online forms for updating their contact details and editorial across all platforms. This service may then be optionally extended to a full blown Online Exhibition Manual for placing orders for telephones, electrics, furniture etc.. A PDF version is also produced which can be printed and posted to those who are not Internet savvy.
   
   
7. Provides you with an Online Database Management system which gives you the means to update the database and routine sections of the website yourself - from anywhere in the world. This service may also be optionally integrated with our Stands Sales and Booking Systems which can be specifically customised to suit the way you run your business.
   
   
8. Last, but not least, we also provide online pre-registration as well as on-site registration services.
   
   

For further details please contact us at the address below or email info@touchfinder.co.uk